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Records Disposition Schedules

 

The Oklahoma Department of Human Services Records Management Program includes all record formats, such as machine-readable tapes and disks, microfilm, audio and video tapes, e-mail, local and wide-area computer networks, electronic files, and paper documents, such as forms, correspondence, and files.

This is a reference copy of the Records Disposition Schedules for the Oklahoma Deparment of Human Services as approved by the Archives and Records Commission. The Record Copy of this schedule is maintained by the Oklahoma Department of Libraries, Archives and Records Management Division.

Records are to be handled in a confidential manner per OAC 340:1-1-20 or as otherwise cited.

All DHS records are to be destroyed through a security destruction method as outlined in DHS Policy: 2-21-57. Approval to destroy records is obtained from the State Records Administrator prior to their destruction. Records may be destroyed only after DHS has received approval to destroy the records from the State Records Administrator. 

Copies of records contained in this schedule that were created for the user’s convenience may be destroyed when they are no longer required for administrative purposes.

For questions or comments, please contact the DHS Records Management Administrator.

 

 

1-1 Correspondence (Information and Referral Administration)109535/29/2015 5:17:14 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx2206130http://www.okdhs.org5/29/2015 5:17:14 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-2 Correspondence (Information and Referral Supervisors)109545/29/2015 5:17:16 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx2076150http://www.okdhs.org5/29/2015 5:17:16 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-3 Correspondence (Other Information and Referral Employees)109553/19/2018 2:28:57 PMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx224870http://www.okdhs.org3/19/2018 2:28:57 PMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-4 ATRACK Electronic Log109561/13/2016 3:05:20 PMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx199060http://www.okdhs.org1/13/2016 3:05:20 PMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-5 Day Sheets109575/29/2015 5:17:23 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1711150http://www.okdhs.org5/29/2015 5:17:23 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-6 Interagency and Intra-agency Correspondence Files109585/29/2015 5:17:25 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1495140http://www.okdhs.org5/29/2015 5:17:25 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-7 Legislative Letter Files109595/29/2015 5:17:28 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1456100http://www.okdhs.org5/29/2015 5:17:28 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-8 Program/Services Cases.109605/29/2015 5:17:30 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1417130http://www.okdhs.org5/29/2015 5:17:30 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-1 Requisition for Equipment108535/29/2015 4:58:21 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx152540http://www.okdhs.org5/29/2015 4:58:21 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-2 Requisition for Forms and Supplies108545/29/2015 4:58:23 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1544140http://www.okdhs.org5/29/2015 4:58:23 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-3 Record of Long Distance Telephone Calls108555/29/2015 4:58:24 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1592290http://www.okdhs.org5/29/2015 4:58:24 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-4 Workers' Day Sheets108565/29/2015 4:58:27 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1815110http://www.okdhs.org5/29/2015 4:58:27 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-5 Report of Supervisory Review of Client Complaints108575/29/2015 4:58:28 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1434120http://www.okdhs.org5/29/2015 4:58:28 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-6 County Case Information Processed Reports108585/29/2015 4:58:31 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1469160http://www.okdhs.org5/29/2015 4:58:31 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-7 Form PA-1108595/29/2015 4:58:32 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1416100http://www.okdhs.org5/29/2015 4:58:32 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-8 Control for Incoming108605/29/2015 4:58:33 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx134380http://www.okdhs.org5/29/2015 4:58:33 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-9 Receptionists' Day Sheets108615/29/2015 4:58:36 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1426140http://www.okdhs.org5/29/2015 4:58:36 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-10 Re-Delegation of Authority108625/29/2015 4:58:38 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1295130http://www.okdhs.org5/29/2015 4:58:38 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-11 Transfer Slips108635/29/2015 4:58:39 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1292150http://www.okdhs.org5/29/2015 4:58:39 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-12 State Office Numbered Memo108645/29/2015 4:58:40 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1279190http://www.okdhs.org5/29/2015 4:58:40 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-13 Annual Inventory Printouts108655/29/2015 4:58:43 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1261140http://www.okdhs.org5/29/2015 4:58:43 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-14 Express Claims108665/29/2015 4:58:45 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1153140http://www.okdhs.org5/29/2015 4:58:45 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-15 Postage Meter Receipts108675/29/2015 4:58:46 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1239210http://www.okdhs.org5/29/2015 4:58:46 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-16 Equipment Repair Receipts108685/29/2015 4:58:47 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1159180http://www.okdhs.org5/29/2015 4:58:47 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js
1-17 NTMC-7 Form (Provider Research Profile)107635/29/2015 4:58:50 AMSTS_ListItem_PublishingPageshttp://www.okdhs.org/library/rds/Pages/Forms/AllItems.aspx1304210http://www.okdhs.org5/29/2015 4:58:50 AMhtmlFalseaspx4343~sitecollection/_catalogs/masterpage/Display Templates/Search/Item_InternetRDS.js

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