Advisory Committee on Services for People with Developmental Disabilities
January 30, 2014
The meeting was called to order by Wanda Felty. David Svedman, Secretary, called the roll. Members present were: Dyann Arnett; Marcellius Bell; Tori Collier; Lisa Copeland; John Corpolongo; Wanda Felty; Theresa Flannery; John Gajda; Ivoria Holt; Eddie Miller; David Svedman; Ken Talley; and Terry Trego.
Minutes from the previous meeting on September 12, 2013 were approved.
Comments from JoAnne Goin, DDS Director:
JoAnne gave an update on the progress being made with the facility’s closures. There are currently 55 residents at SORC and 38 at NORCE. We are over ½ way to our transition goal. Transitions are going smoothly. There have been a few challenges, but none that couldn’t be addressed. There is still a small group of families that are opposed to closure. Will have a challenging year making transitions, but we have many families are in the process and we are moving forward.
The waiting list is at 6,952. Working applications dated 8-25-2005. For FY13, we were at 7,048. We have been higher. The list is inching down & pleased with progress.
We are in process of sending all our Intake staff to the Joining Forces Conference this month, making a concerted effort to network statewide with all the community services agencies that serve individuals with disabilities as well as the larger service network with the goal of having no wrong door access to information about DDS.
Federal changes will impact DDS programs. The Department of Labor issued rules regarding the companion exemption and overtime pay which may affect companion programs. CMS issued new rules regarding Home & Community based programs. We are currently reviewing the impact to DDS programs to determine any changes necessary.
Statewide, we are following several managed care bills which have been introduced this year. Waiver services in Oklahoma only represents 2.7% of Oklahoma’s Medicaid budget. We will advocate for a carve out of the Waiver population.
Marcellius Bell requested someone from DDS State Office and TARC attend the Parent Guardian Association meeting to answer questions about transitions and guardianship on a Saturday. He also requested the person identify how a family might address concerns about case management. Director Goin reported DDS is sending letters to the families and guardians of individuals who have moved from the Resource Centers, providing them with contact information regarding team members, as well as supervisory and management contact information.
Ken Talley asked why SORC’s closure date was set in April this year and NORCE’s closure date was next year. Ms. Goin responded that her understanding was that the original plan was the “best guess” at the time. DDS focuses on insuring services are in place for each person to have good quality care. The closure dates may move accordingly. Many factors such as architectural modifications effect the moving date. SORC will not close by April as we are working on several architectural modifications, people are still changing roommates and individual details are being worked out.
In response to a question by Ken Talley about why there was not a safety net, Ms. Goin responded the community is the safety net as there are over 100 providers of services so there is typically a choice unless you live in a very remote area. There are medical providers and behavioral support providers. There is a mature community system that serves over 5,000 people receiving services in the community. The community services program was built decades ago. The community system will support the people moving from NORCE and SORC. Mr. Talley responded there were still lots of states with safety nets.
Eddie Miller asked if the DOL rules pulled in Foster Care. Ms. Goin responded that we do not know at this time.
Ms. Felty asked for clarification on how it might affect respite. Ms. Goin responded it was complicated and at this time details are still being worked out.
Terry Trego, Policy Sub-Committee Chair – APPROVAL OF RULES
- OAC 340-100-1-2 Definitions
- OAC 340:100-5-20 Respite Voucher Program
- There was discussion over the meaning of “IEP” by John Gajda. Need to correct the IEP language. The actual meaning is “Individualized Education Program”.
- Ms. Felty brought up wording in the policy being specific and could an adjustment be made to change the language to not reflect specific documentation but use general language such as ‘requiring documentation as specified from the IEP’.
- Ms. Felty asked for some clarification of the respite voucher and how to determine/explain the difference to the families. Darrin Thompson stated that the brochure has been updated our brochure that identifies the two funding sources. He also explained that Intake will take all the information and application and forward to State Office. If the individual(s) does not qualify for our respite voucher, the application is forwarded to the appropriate program for processing.
- This policy was approved with the discussed IEP changes and forms.
Public Comments & Announcements
Wanda Felty announced that the next DDS Waiting List meeting is on March 13th at 1:30 p.m. in this same room
She also announced that the Developmental Disabilities Awareness Day is April 17th, beginning at 10:00 a.m. at the Capitol.
Meeting was adjourned.