Retain in office until no longer required for administrative purposes, then destroy, provided no legal actions are pending.  If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.  

OR  

Transfer records to an electronic format.  Destroy hard copy documents, except those that cannot be reproduced in a legible and readable condition, upon certification that all records have been successfully entered into an electronic format, after storing an electronic back-up copy in an off-site storage area that meets manufacturer’s recommendations for temperature and humidity controls, and after obtaining approval from the State Records Administrator to destroy the hard copy documents.  

Delete electronic records and destroy all below standard documents when they are no longer required for administrative purposes, provided no legal actions are pending.  If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.