Library: Records Disposition Schedules OKDHS Office of Civil Rights Consolidated Records Disposition Schedule 2005-03 January 22, 2009 General Records 1-7 Reasonable Accommodation Request Review Committee   (Confidential Record 51 O.S. §24A.7 & 56 O.S. §183) (29 CFR §1602.31) Description: Committee meeting email, minutes, and correspondence regarding appeals to resolve ADA accommodation requests, which exceed specified accommodation time frames, cost more than $600.00, or remain unsolved after local interaction.  File contains claims and complaints filed by OKDHS clients or employees.  Information includes reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, correspondence, medical record information, copies of records related to hiring, promotion, demotion, transfer, layoff or terminations, rates of pay or other terms of compensation, selection for training or apprenticeship; and other personnel records relevant to the charge or action. Volume: one (1) cubic foot per year Disposition: Retain current year in office, then transfer to records storage.  Retain in records storage until records become five (5) years old and then destroy, provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies, provided no legal actions are pending and approval to destroy documents has been received from the State Records Administrator.  If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator. Added Jan. 22, 2009 << Back  |  Next >>