Library: Records Disposition Schedules
OKDHS
Office of Civil Rights
Consolidated Records Disposition Schedule 2005-03
January 22, 2009
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General Records
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1-5
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Office of Civil Rights Case Files
(Confidential Record 51 O.S. §24A.7 & 56 O.S. §183) (29 CFR §1602.31)
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| Description: |
Record of complaints filed by OKDHS clients, vendors or employees. Records include sexual harassment charges, or complaints of discrimination based on age, race, nationality, gender, religion, etc. Information includes reports; exhibits; withdrawal notices; copies of decisions; records of hearings and meetings; correspondence; copies of records related to hiring, promotion, demotion, transfer, layoff or termination, rates of pay or other terms of compensation, selection for training or apprenticeship; and all other personnel records relevant to the charge or action.
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one (1) cubic foot per year
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Retain current year in office years, then transfer to records storage. Retain in records storage until records become five (5) years old and then destroy, provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies, provided no legal actions are pending and approval to destroy documents has been received from the State Records Administrator. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator.
Amended January 22, 2009
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