Retain in office until three (3) years after superseded, then destroy, provided no legal actions are pending, and approval has been received from the State Records Administrator to destroy records.  If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention periods. 

OR

Transfer records to an electronic format.  Destroy hard copy documents, except those that cannot be reproduced in a legible and readable condition, upon certification that all records have been successfully entered into an electronic format, after storing an electronic backup copy in an off-site storage area that meets manufacturer’s recommendations for temperature and humidity controls, and after obtaining approval from the State Records Administrator to destroy the hard copy documents.  

Delete electronic records and destroy all below standard documents three (3) years after they become superseded, provided no legal actions are pending,  and approval to delete or destroy records has been received from the State Records Administrator.  If legal action is pending, delete two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.  
Added to schedule January 19, 2012