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Library: Records Disposition Schedules
OKDHS
Children and Family Services Division
Consolidated Records Disposition Schedule 2005-01
April 27, 2006
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Adoptions, Research and Technology Unit
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| 4-2 |
Adoption Assistance,
Confidential Record 10 O.S. § 7005-1.1 through 7005-1.5, §7107 and §7111 and §7510-1.5)
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| Description: |
Files consist of adoption assistance application packets, adoption assistance agreements, legal packets, finalization legal packets, marriage licenses, divorce decrees, death certificates, birth certificates, Social Security cards, medical applications, annual review forms, correspondence, modifications, letters of request for modifications, modification forms, letters of response, and overpayments as mandated by the Adoption Assistance Program 10 O.S. § 7510-1.1.
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| Volume: |
six (6) cubic feet per year
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| Disposition: |
Retain in office and transfer records to an electronic format. Destroy hard copy documents upon certification that all records have been successfully transferred and after storing a back up copy in an off site storage area and after obtaining approval from the State Records Administrator to destroy the hard copy documents.
Destroy electronic records and all below standard documents when they become twenty-two (22) years old provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and no legal actions are pending, and approval has been received from the State Records Administrator to delete electronic records. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention periods, and approval to delete electronic records has been received from the State Records Administrator.
Amended April 27, 2006
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