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Library: Records Disposition Schedules
OKDHS
Data Services Division
Consolidated Records Disposition Schedule 2004-02
July 26, 2007
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Project Management Office
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| 3-1 |
Project Management Office Files
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| Description: |
Description: Files contain Project Management Office (PMO) project documentation, including but not limited to: charter, vision, status reports, research documents, vendor comparisons, contracts, business case, requirements, risk management plan, test plan, training plan, implementation plan, project plan, detail design, functional design, meeting notes, correspondence, change management, security, formal acceptance, lessons learned, project summary and closeout documentation.
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| Volume: |
thirty (30) cubic feet /100 gigabytes per year
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| Disposition: |
Retain in office until seven (7) years after the project is completed, then destroy, provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies, no legal actions are pending, and approval to destroy records has been received from the State Records Administrator. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.
OR
Transfer records to an electronic format. Destroy hard copy documents, except those that cannot be reproduced in a legible and readable condition, upon certification that all records have been successfully entered into an electronic format, after storing an electronic backup copy in an off-site storage area that meets manufacturer’s recommendations for temperature and humidity controls, and after obtaining approval from the State Records Administrator to destroy the hard copy documents.
Delete electronic records and destroy all below standard documents seven (7) years after the project is completed, provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies, no legal actions are pending, and approval to destroy records has been received from the State Records Administrator.
If legal action is pending, delete two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.
Added July 26, 2007
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