Library: Records Disposition Schedules
OKDHS
Data Services Division
Consolidated Records Disposition Schedule 2004-02
July 22, 2004
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General Records
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| 1-12 |
Long Range Plan (SB 401)
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| Description: |
Report required by statute and submitted annually to the Office of State Finance, used by DHS to identify the agency’s current and proposed budget for hardware and software acquisitions and for future data processing development costs. The Office of State Finance is the state office of record.
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| Volume: |
less than one (1) cubic foot per year
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| Disposition: |
Retain in office three (3) years and then destroy provided: (a) all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies; (b) no legal actions are pending; and (c) approval to destroy documents has been received from the State Records Administrator. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator.
OR
Retain in office until no longer needed for administrative purposes then transfer to records storage. Retain in records storage until they become three (3) years old, then destroy provided: (a) all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies; (b) no legal actions are pending and (c) permission to destroy records has been received from the State Records Administrator. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements and permission to destroy records has been received from the State Records Administrator.
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