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Oklahoma Department of
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Oklahoma Department of Human Services
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Oklahoma Department of Human Services
Sequoyah Memorial Office Building, 2400 N. Lincoln Blvd. • Oklahoma City, OK 73105
(405) 521-3646 • Fax (405) 521-6684 • Internet: www.okdhs.org
 
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OKDHS Home > Library > Records Disposition Schedules > Data Services Division 2004-02 > 1-4 Accounting Files
Library: Records Disposition Schedules
OKDHS
Data Services Division
Consolidated Records Disposition Schedule 2004-02
July 22, 2004
General Records
1-4 Accounting Files  
Description: Tracking documents used by the Data Services Division to document their purchases including but not limited to hardware, software, maintenance agreements for hardware and software, contact trainers, leases on hardware and software, and licensing agreements for software.
Volume: eight (8) cubic feet per year
Disposition:

Retain in office seven (7) years then destroy provided: (a) all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies; (b) no legal actions are pending; and (c) approval to destroy documents has been received from the State Records Administrator or his/her designee. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator.

OR

Retain in office two (2) years, and then transfer to records storage.  Retain in records storage until they become seven (7) years old, then destroy provided (a) all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies; and (b) no legal actions are pending.  If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements and approval to destroy records has been received from the State Records Administrator.
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Last Updated:  10/2/2007
Oklahoma Department of Human Services
Street address: Sequoyah Memorial Office Building, 2400 N. Lincoln Blvd., Oklahoma City, OK 73105
Mailing address: P.O. Box 25352, Oklahoma City, OK 73125
(405) 521-3646
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