Retain in office and review on an annual basis. Destroy duplicate and ancillary materials when no longer required for administrative purposes. Destroy substantive materials two (2) years after resolution in the agency provided they are no longer required for administrative purposes and no legal actions are pending. If legal action is pending, destroy seven (7) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.

OR

Retain in office and review on an annual basis. Destroy duplicate and ancillary materials when no longer required for administrative purposes. Transfer substantive materials when they become two (2) years old and are no longer needed for administrative purposes to the State Records Center. Retain in State Records Center and destroy seven (7) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.