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Sequoyah Memorial Office Building, 2400 N. Lincoln Blvd. • Oklahoma City, OK 73105
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OKDHS Home > Library > Records Disposition Schedules > Office of Client Advocacy 2003-03 > 1-8 Investigative Files—Electronic Records Keeping System
Library: Records Disposition Schedules
OKDHS
Office of Client Advocacy
Consolidated Records Disposition Schedule 2003-03
April 24, 2003
General Records
1-8 Investigative Files—Electronic Records Keeping System   (Confidential Record 10 O.S. § 7101-7105)
Description: Files maintained in an electronic records keeping system (database) for recording referrals received by OCA regarding allegations of client maltreatment (abuse, neglect, financial exploitation, caretaker misconduct, and verbal abuse) and other types of investigations conducted by OCA (10 O.S. § 7004-3.4(B)(2)). This database includes information regarding action taken by OCA in response and the results of any OCA investigation, mistreatment review, or caretaker conduct review, and information regarding any review by the Grievance and Abuse Committee. The data is entered and stored on an OKDHS server.
Disposition:

Back-up data weekly to an OKDHS server. Delete backup file after five (5) months provided the original data on the server is intact. 

Delete data from the original database when it becomes twenty (25) years old provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and no legal actions are pending. If legal action is pending destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention periods.
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Last Updated:  10/2/2007
Oklahoma Department of Human Services
Street address: Sequoyah Memorial Office Building, 2400 N. Lincoln Blvd., Oklahoma City, OK 73105
Mailing address: P.O. Box 25352, Oklahoma City, OK 73125
(405) 521-3646
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