Retain in office and review after two (2) years. Destroy duplicate and ancillary materials no longer required for administrative purposes. Transfer substantive material to the State Records Center.  Retain in the State Records Center until three (3) years after resolution in the agency, then destroy provided no legal actions are pending. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements.

OR

Retain in office and review after two (2) years. Destroy duplicate and ancillary materials no longer required for administrative purposes. Transfer substantive material to optical disks. Destroy hard copy documents (a) upon certification that all records have been successfully entered on disk; (b) after storing a back up copy of the disk in an off site storage area that meets the manufacturer's recommendations for temperature and humidity controls; or if no recommendations are provided by the manufacturer, after storing the back up disk in an off site storage area whose temperature is between 65° and 75° Fahrenheit and whose relative humidity is between 30% and 50%; and (c) after retaining at least one (1) user copy in the agency. 

In the case of rewritable disks, delete records three (3) years after resolution in the agency provided no legal actions are pending. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention periods.

In the case of WORM disks, destroy individual disks three (3) years after resolution in the agency provided no legal actions are pending. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies provided: records meet all stipulated retention periods.