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Oklahoma Department of Human Services
Sequoyah Memorial Office Building, 2400 N. Lincoln Blvd. • Oklahoma City, OK 73105
(405) 521-3646 • Fax (405) 521-6684 • Internet: www.okdhs.org
OKDHS Home > Library > Records Disposition Schedules > Office of Intergovernmental Relations and Policy 2003-01 > 3-11 Policy Transmittals and Policy Manuals
Library: Records Disposition Schedules
OKDHS
Office of Intergovernmental Relations and Policy
Consolidated Records Disposition Schedule 2003-01
January 21, 2010
Policy Management
3-11 Policy Transmittals and Policy Manuals   (Record Copy) 
Description: Files consist of record copy of agency policy transmittal memoranda sent to all Oklahoma Department of Human Services (OKDHS) offices regarding new or revised policies, to be included in the Policy Manual, as approved in accordance with the Administrative Procedures Act. Information includes date, transmittal number, handbook material subject, explanation of changes and those parts of the handbook to be removed and replaced or new items to be inserted.
Volume: less than one cubic foot per year
Disposition:

Transfer one (1) copy of the Policy Manual to the State Archives for permanent preservation and retain one (1) copy in office permanently. Transfer one (1) copy of any updates to the agency policies manuals to the State Archives for permanent preservation and retain one (1) copy of updates in office permanently.  

OR 

Retain in office, then transfer to an electronic format. Transfer hard copy documents to the State Archives for permanent preservation (a) upon certification that all records have been successfully entered into an electronic format; (b) after storing an electronic backup copy in an off-site storage area that meets the manufacturer's recommendations for temperature and humidity controls (c) after retaining at least one (1) user copy in the agency.

Transferred from Schedule 98-02, Series 17-7 Jan. 22, 2003
Amended Jan. 21, 2010
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Oklahoma Department of Human Services
Street address: Sequoyah Memorial Office Building, 2400 N. Lincoln Blvd., Oklahoma City, OK 73105
Mailing address: P.O. Box 25352, Oklahoma City, OK 73125
(405) 521-3646
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