OKDHS - Records Disposition Schedule Series 2003-01, 3-9: Numbered Division Memos

Library: Records Disposition Schedules

OKDHS
Office of Intergovernmental Relations and Policy
Consolidated Records Disposition Schedule 2003-01
January 21, 2010

Policy Management
3-9	Numbered Division Memos (Record Copy)
	Description:	Files consist of memoranda signed by the Division Administrator relating to existing rules and other information on procedures to be followed by employees (e.g. how to fill out forms, enter information on computer), and general announcements or information applicable to employees of the division.
	Volume:	less than one cubic foot per year
	Disposition:	Records previously microfilmed: retain in office permanently. Retain in office two (2) years, then transfer to State Archives for permanent preservation. OR Retain in office two (2) years, then transfer to an electronic format. Transfer hard copy documents to the State Archives for permanent preservation (a) upon certification that all records have been successfully entered into an electronic format; (b) after storing an electronic backup copy in an off-site storage area that meets the manufacturer’s recommendations for temperature and humidity controls; (c) after retaining one user copy in the agency. Transferred from Schedule 98-02, Series 17-5 Jan. 22, 2003 Amended Jan. 21, 2010
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