Library: Records Disposition Schedules OKDHS Oklahoma Child Support Services Consolidated Records Disposition Schedule 2001-06 April 16, 2009 General Records 1-33 Oklahoma Support Information System (OSIS) Records   (Confidential Record 45 CFR 74.53 and 56 O.S. § 183 and § 237) Description: Electronic system records that contains child support enforcement information.  File includes case numbers, addresses, social security numbers, family information, employers, assets, insurance and financial information for custodial persons, biological parents, putative fathers, non-custodial parents and children, paternity records, all accruals, payments records, and distribution of payments, case logs, correspondence, personal notes and other information concerning the case. Disposition: Retain in an electronic format. Maintain a backup copy in an off-site storage area that meets the manufacturer’s recommendations for temperature and humidity controls.  Destroy electronic records three (3) years after a client’s case is closed as defined in OAC: 340:25-5-123, provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies, no legal actions are pending, and approval to destroy records has been received from the State Records Administrator.  If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator. Added July 26, 2007   << Back  |  Next >>