Library: Records Disposition Schedules OKDHS Oklahoma Child Support Services Consolidated Records Disposition Schedule 2001-06 April 16, 2009 General Records 1-11 Programs Unit Reports   [Records Maintained in an Electronic Recordskeeping System],  Confidential Record subject to 45 CFR 74.53 and 56 O.S., §183 and 237 Description: Files consist of Oklahoma Support Information System (OSIS) reports; incoming reports from other state and federal agencies, and private sources; and unit-created reports maintained in an Electronic Recordskeeping System.  Includes the following types of child support enforcement case information: paternity, locate, interstate, good cause closures, Internal Revenue Service tax offsets, Oklahoma Tax Commission tax offsets, administrative offsets, passport denials, unemployment intercepts, workers’ compensation intercepts, overpayment and IV-D recovery, and unreimbursed assistance. Disposition: Backup file either to magnetic tapes, hard disks, floppy diskettes, or to optical disks weekly.  Reuse backup tapes or disks monthly. Maintain records in electronic records system until three (3) years after closure, as defined in OAC: 340:25-5-123, then delete applicable records from the electronic recordskeeping system (magnetic tapes, hard disks, floppy diskettes or optical disks) provided they are no longer required for administrative purposes, no legal actions are pending, and approval to destroy records has been received from the State Records Administrator.  If legal action is pending, destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator.   Amended April 16, 2009 << Back  |  Next >>