Library: Records Disposition Schedules
OKDHS
Family Support Services Division
Consolidated Records Disposition Schedule 2001-04
April 26, 2007
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General Records
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| 1-22 |
Family Planning Services Waiver Records
(Confidential Records 56 O.S. § 183 and 45 CFR §205.50)
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| Description: |
File contains Oklahoma Health Care Authority eligibility records dealing with Family Planning Services. Information includes application form listing name, address, case number, social security number, date of birth, notification of action taken letter, and medial and pathology reports.
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| Volume: |
twenty (20) cubic feet per year
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| Disposition: |
Retain in office and transfer records to an electronic format. Destroy hard copy documents, except those that cannot be reproduced in a legible and readable condition, upon certification that all records have been successfully entered into an electronic format, after storing an electronic backup copy in an off-site storage area that meets manufacturer’s recommendations for temperature and humidity controls and after obtaining approval from the State Records Administrator to destroy the hard copy documents.
Delete electronic records and destroy all below standard documents three (3) years after case is closed, provided no legal actions are pending, and approval to destroy records has been received from the State Records Administrator. If legal action is pending, delete two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements.
Added April 26, 2007
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