Library: Records Disposition Schedules
OKDHS
Aging Services Division
Consolidated Records Disposition Schedule 2001-01
July 22, 2004
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Support Services Unit
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8-1
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Adult Day Services Case File
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| Description: |
File contains applications, age waivers, income sources, notifications of adverse actions, redeterminations of eligibility, overpayments and errors, and terminations of authorization.
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less than 1 cubic foot per year
| | Disposition: |
Retain in office, review on an annual basis and destroy duplicate and ancillary materials no longer required for administrative purposes. Retain substantive records in office three (3) years after closure, as defined in the DHS Policy Manual section: OAC 340: 105-7-4 Termination of Authorization, or equivalent and all subsequent revisions; then destroy provided: (a) all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies; (b) no legal actions are pending; and (c) approval to destroy documents has been received from the State Records Administrator or his/her designee. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator or his/her designee.
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