Library: Records Disposition Schedules OKDHS Aging Services Division Consolidated Records Disposition Schedule 2001-01 Oct. 29, 2009 Ombudsman, State Long Term Care 6-3 Long Term Care (LTC) Ombudsman/Facility Files,   Confidential Record (42 USC §3027 (A) (12)) Description: Files contain copies of inspection and complaint reports from the State Department of Health, Oklahoma Department of Human Services, Long-Term Investigations Unit of Adult Protective Services, and Long-Term Care Ombudsman Program, correspondence and penalty documentation pertaining to nursing facilities, assisted living facilities and residentail care facilities. Volume: ten (10) cubic feet per year Disposition: Retain in office fifteen (15) years then destroy provided: (a) all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies; (b) no legal actions are pending; and (c) approval to destroy documents has been received from the State Records Administrator.  If legal action is pending, destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator. Amended Oct. 29, 2009 << Back