Library: Records Disposition Schedules
OKDHS
Aging Services Division
Consolidated Records Disposition Schedule 2001-01
Oct. 29, 2009
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Ombudsman, State Long Term Care
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6-1
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Long Term Care Ombudsman Area Agency on Aging (AAA) Records,
Confidential Subject to 63 O.S. § 1-2216
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Files contain Ombudsman Volunteer Certification and Decertification notices, Volunteer applications, and Conflict of Interest Assurances, AAA Ombudsman operational documentation, State Ombudsman Office (OSLTCO) correspondence, OSLTCO assessments, and AAA Ombudsman report and budgets.
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1 cubic foot per year
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Retain in office, review on an annual basis and destroy duplicate and ancillary materials no longer required for administrative purposes. Retain substantive records in office ten (10) years then destroy provided: (a) all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies; (b) no legal actions are pending; and (c) approval to destroy documents has been received from the State Records Administrator. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator.
Amended Oct. 29, 2009.
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