Library: Records Disposition Schedules OKDHS Aging Services Division Consolidated Records Disposition Schedule 2001-01 July 22, 2004 Legal Services Unit 5-1 Legal Services,   (Title VII, Subtitle A, Chapter 4 of the Older Americans Act) Description: Files include activity reports received, all incoming and copies of outgoing correspondence for improving the quality and quantity of legal and advocacy assistance for individuals age 60 or older. Volume: less than 1 cubic feet per year Disposition: Retain in office and review on an annual basis. Destroy duplicate and ancillary materials when no longer required for administrative purposes. Destroy substantive materials provided they are: (a)  five (5) years old, (b) no longer required for administrative purposes, (c) no legal actions are pending, and (d) approval to destroy records has been received from the State Records Administrator or his/her designee. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator or his/her designee.