Library: Records Disposition Schedules
OKDHS
Support Services Division
Consolidated Records Disposition Schedule 98-02
January 27, 2005
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Commodity Distribution Unit and School Nutrition Programs
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| 2-4 |
Commodity Accounting Records
7 CFR 210.23
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| Description: |
Files consist of documents compiled to monitor the receipt and disbursement of commodities including monthly inventory records received from the Warehouse, trial balance, agency allocation, and recipient agency entitlement report.
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| Volume: |
less than 1 cubic foot per year
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| Disposition: |
Retain in office seven (7) years, then destroy provided (a) all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies; (b) no legal actions are pending, and (c) approval to destroy documents has been received from the State Records Administrator. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator.
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