Library: Records Disposition Schedules OKDHS Support Services Division Consolidated Records Disposition Schedule 98-02 January 27, 2005 General Records 1-2C Correspondence (Supervisors )   [Records Maintained in Electronic Mail Systems or Electronic Recordskeeping System] Description: Files consist of Office Support Services supervisors' incoming and copies of outgoing correspondence maintained in electronic mail systems. Disposition: Retain in office and delete duplicate and ancillary records when no longer required for administrative purposes. Review records on an annual basis. After completing the review, print out and transfer all substantive records, including applicable receipt and transmission data, directory information, distribution lists, and acknowledgments of receipt, one (1) year old or older and no longer required for administrative purposes to Series 1-2A (Correspondence [Hard Copy Records]). Delete applicable records from the electronic mail system or electronic recordskeeping system (magnetic tape, hard disks, floppy diskettes, mainframe computer system, or optical imaging systems). << Back  |  Next >>