Library: Records Disposition Schedules
OKDHS
Administration
Consolidated Records Disposition Schedule 87-05
October 27, 2005
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Finance Division/Revenue Processing Unit and Trust Accounts Unit
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| 17-4 |
Client Receipts
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| Description: |
Original receipt created when client payments are received in Finance.
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| Volume: |
3 cubic feet per year
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| Disposition: |
Retain in office and microfilm. Destroy hard copy documents, except those defined by Archives and Records Commission Rule 60:10-7-2(2) as below standards for microfilm: (a) upon certification that the microfilm meets all standards established by the Archives and Records Commission, (b) after storing the master negative in a location separate from all user copies, (c) after retaining at least one (1) user copy in the agency; and (d) after obtaining approval from the State Records Administrator to destroy the hard copy documents. Destroy all microfilm copies and all below standards documents retained in accordance with Archives and Records Commission permanent rules and regulations ( 60:10-7-2(2)), when they become seven (7) years old provided: (a) all audits have been completed and all audit reports have been accepted and resolved by all applicable federal and state agencies; (b) provided no legal actions are pending; and (c) approval to destroy microforms has been received from the State Records Administrator. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated requirements, and permission to destroy microfilm has been received from the State Records Administrator.
Amended January 15, 1997
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