Library: Records Disposition Schedules
OKDHS
Administration
Consolidated Records Disposition Schedule 87-05
October 27, 2005
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Finance Division/Claims Processing
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| 12-34 |
OKDHS Purchase Cards (P/Card)
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| Description: |
Oklahoma Department of Human Services (OKDHS) State Purchase Card (P/Card), statewide contract p/card and travel p/card records required to be maintained by the State of Oklahoma Purchase Card Procedures, that include but are not limited to paper copies and/or electronic records of transaction receipts and logs, dispute documents, cardholder’s and OKDHS approving official’s approval records, and any other pertinent documents.
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| Volume: |
one (1) cubic foot per year
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| Disposition: |
Retain in office for seven (7) years, then destroy, provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies; provided no legal actions are pending and approval to destroy documents has been received from the State Records Administrator. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies, provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator.
Added October 27, 2005
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