Library: Records Disposition Schedules
OKDHS
Administration
Consolidated Records Disposition Schedule 87-05
October 27, 2005
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Finance Division/Finance Operations
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| 10-9 |
Original Federal/State Agreements and Modifications for Social Security Coverage
(20 CFR 404)
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| Description: |
Original document forms entered into between the individual entity and the state and signed by the governing body of the entity. This agreement binds the entity to withhold and match social security contributions for its employees. The file also includes various correspondence including, but not limited to, requested changes in coverage, coverage questions, employee status, and responses from the State Office of Social Security (OASI).
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| Volume: |
1 cubic foot per year
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| Disposition: |
Retain in office, then transfer data to optical disks. Transfer hard copy documents to the State Archives for permanent preservation (a) upon certification that all records have been successfully entered on disk; (b) after storing a back up copy of the disk in an off site storage area that meets the manufacturer's recommendations for temperature and humidity controls; or if no recommendations are provided by the manufacturer, after storing the back up disk in an off site storage area whose temperature is between 65º and 75º Fahrenheit and whose relative humidity is between 30% and 50%; (c) after retaining at least one (1) user copy in the agency, and (d) after obtaining approval from the State Records Administrator to transfer the hard copy documents.
transferred from Series 2-3 July 15, 1998
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