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10-1 Cash Book (General Ledgers)
Library: Records Disposition Schedules
OKDHS
Administration
Consolidated Records Disposition Schedule 87-05
October 27, 2005
Finance Division/Finance Operations
10-1
Cash Book (General Ledgers)
Description:
Monthly computer generated ledger listing money expended, vendor names, claim numbers, and other accounting data.
Disposition:
Retain in office and microfilm. Destroy hard copy documents: (1) upon certification that the microfilm meets all standards established by the Archives and Records Commission, (2) after depositing the master negative with the Records Management Division of the Oklahoma Department of Libraries, and (3) after retaining at least one (1) user copy in the agency. Destroy all microfilm copies and all below standard documents retained in accordance with Archives and Records Commission Rule and Regulation 60:10-7-2(2) when they become seven (7) years old provided all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies and provided no legal actions are pending. If legal action is pending destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements.
Amended October 11, 1989
[Changed from Series 3.5a-1 October 8, 1992]
[Changed from Series 9-1 November 18, 1992]
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