Library: Records Disposition Schedules
OKDHS
County Offices
Consolidated Records Disposition Schedule 82-37
January 26, 2006
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Client Records
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| 2-35 |
Adult Day Services Case File
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| Description: |
File contains applications, age waivers, information relating to income sources, notifications of adverse actions, predeterminations of eligibility, documents relating to overpayments and errors, and termination of authorizations.
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| Volume: |
84 cubic feet per year
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| Disposition: |
Retain in office and review on an annual basis. Destroy duplicate and ancillary materials no longer required for administrative purposes. Retain substantive records in office three (3) years after closure, as defined in the Department of Human Services Rule OAC 340: 105-7-4 Termination of Authorization, or equivalent and all subsequent revisions; then destroy provided: (a) all audits have been completed and all applicable audit reports have been accepted and resolved by all applicable federal and state agencies; (b) no legal actions are pending; and (c) approval to destroy documents has been received from the State Records Administrator or his/her designee. If legal action is pending, destroy two (2) years after exhaustion of all legal remedies provided records meet all stipulated retention requirements, and approval to destroy records has been received from the State Records Administrator or his/her designee.
Added January 17, 2001
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