Retain in office and destroy duplicate and ancillary materials. Retain in county office until either the youngest child in the case reaches age 18 and no longer receives services, or there has been no activity on the case for at least two (2) years, then transfer to records storage for permanent preservation.

OR

Retain in office and transfer records to an electronic format, except photographs and audio and/or videotapes. Destroy hard copy documents, except those that cannot be reproduced in a legible and readable condition, upon certification that all records have been successfully entered into an electronic format. Maintain a backup copy in a storage area that meets the manufacturer's recommendations for temperature and humidity controls.
Amended July 27, 2006