Library: Records Disposition Schedules
OKDHS
County Offices
Consolidated Records Disposition Schedule 82-37
July 27, 2006
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Client Records
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| 2-26A |
Child Welfare Case Records
(Confidential Record 10 O.S. § 7005-1,1 through 7005-1.5; §7107 and §7111)
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| Description: |
Files include all legal and court documents; birth verifications; Social Security cards; Report to District Attorney; Child Protective Services Family Assessment Report; grievance forms; psychological evaluations; medical information from providers; Placement Agreement for Out-of-Home Care; appropriate child support forms; Eligibility Determination; Placement Provider Information Report; Placement Plan Report; Treatment Plan; Individualized Service Plan (ISP); Pre-adjudication Court Report; Court Report; ISP Progress Report; ISP Dispositional Report; Medical and Social History Report for Adoption; Independent Living Life Skills Assessment; Child Profile Assessment for Adoption; Affidavit of Information Disclosure for Adoption; Placement Recommendation Worksheet; and any other forms or data pertinent to the Child Welfare case record, such as Child Welfare staff notes, letters, police reports, Department of Corrections reports, and similar documents.
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| Volume: |
twelve hundred (1200) cubic feet per year
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| Disposition: |
Retain in office and destroy duplicate and ancillary materials. Retain in county office until either the youngest child in the case reaches age 18 and no longer receives services, or there has been no activity on the case for at least two (2) years, then transfer to records storage for permanent preservation.
OR
Retain in office and transfer records to an electronic format, except photographs and audio and/or videotapes. Destroy hard copy documents, except those that cannot be reproduced in a legible and readable condition, upon certification that all records have been successfully entered into an electronic format. Maintain a backup copy in a storage area that meets the manufacturer's recommendations for temperature and humidity controls.
Amended July 27, 2006
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