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Oklahoma Department of Human Services
Stronger Families Grow Brighter Futures
Oklahoma Department of Human Services
Sequoyah Memorial Office Building, 2400 N. Lincoln Blvd. • Oklahoma City, OK 73105
(405) 521-3646 • Fax (405) 521-6684 • Internet: www.okdhs.org
 
 
Library: Publications
Commodity Distribution Procedures Handbook

Publication Number: 98-0002
Revision / Issue Date:   11-2005
15. Commodity Compliance Reviews

Table of Contents:

Summary

  1. Introduction
  2. Legal Basis
  3. Definitions
  4. Eligibility Requirements
  5. Allocation and Ordering
  6. Storage
  7. Delivery
  8. Losses
  9. Transfers
  10. Use and Sale of Commodity Foods
  11. Food Safety and Recalls
  12. Disaster Feeding
  13. Processing
  14. Civil Rights Guidelines
  15. Commodity Compliance Reviews
  16. School Nutrition Program

The Commodity Distribution Unit (CDU) is required to conduct on site reviews of RAs including their centralized warehouses or supply storage areas.

The Commodity Distribution Unit (CDU) Social Services Inspectors, referred to as "reviewers," conduct commodity compliance reviews to determine the recipient agencies (RAs) compliance with eligibility criteria, food ordering procedures, storage practices, inventory controls, reporting and record keeping requirements and civil rights requirements.

All categories are subject to these reviews with a scheduled frequency of at least one review every four years for each recipient agency (RA). The inspectors attempt to conduct reviews at least 25 percent in each category on an annual basis. The frequency may be more than one review in a four-year period. The inspectors will also conduct follow up visits to monitor compliance with corrective action plans for those recipient agencies (RAs) who had “findings.” Failure to respond to the findings letter the programs administrator sends after a review could result in the removal from the program. Failure to comply with the corrective action plan could also result in removal from the program.

When visits are required due to losses, reviews may also be conducted at that time.

Investigators  also respond to all complaints alleging fraud, misuse of commodities and other referrals indicating suspected irregularities associated with the distribution or use of USDA donated foods.

The Social Service Inspectors also provide training and technical assistance as needed and requested. The OKDHS Commodity Distribution Unit Social Service Inspectors are Pamela Dean, Donna Chasenah and Christopher Pyle.

  



Last Updated:  10/25/2008
Oklahoma Department of Human Services
Street address: Sequoyah Memorial Office Building, 2400 N. Lincoln Blvd., Oklahoma City, OK 73105
Mailing address: P.O. Box 25352, Oklahoma City, OK 73125
(405) 521-3646
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