INSTRUCTIONS TO STAFF 340:40-7-1
1. (a) Supplemental
Security Income (SSI) is a means-tested
program administered by the Social Security Administration.
child must receive at least one dollar of SSI to be considered predetermined
eligible with a zero copayment.
(c) A child predetermined eligible must meet all other
conditions of eligibility included in this Subchapter before subsidized child
care is approved.
Refer to Oklahoma Administrative Code (OAC) 340:10-22-1 for Supported Permanency
Program information, OAC 340:15 for State Supplemental Payment information, and
OAC 340:60 for Refugee Resettlement Program information.
Enter information regarding eligibility in the Family Assistance/Client
Services (FACS) Interview Notebook under the Household and Income tabs.
child continues to be considered a Temporary Assistance for Needy Families
(TANF) recipient and predetermined eligible with a zero copayment when the
parent or caretaker participates in the Subsidized Employment Program
(SEP). Once the SEP participation period
ends and the TANF benefit closes, the parent or caretaker must meet income
eligibility guidelines per Oklahoma Department of Human Services (DHS) Appendix
C-4, Child Care Eligibility/Copayment Chart at the next child care renewal per
2. (a) The worker
informs the client of his or her right to choose to pay child care costs and
receive a TANF child care earned income deduction or be approved for a child
care benefit. When the client chooses to
receive the TANF earned income deduction, the worker:
(1) informs the client he or she must pay child care
expenses out-of-pocket for one month before receiving the earned income
(2) closes any open child care authorization per OAC 340:40-9-3
(b) A TANF recipient is never approved for Child Care and
Development Fund subsidized child care and a child care earned income deduction
during the same month. When a recipient
received both during the same month for the same child, the worker follows
overpayment procedures per OAC 340:40-15.
3. The child is only
predetermined eligible for a zero copayment when the person receiving the
child's TANF benefit or SSI payment requests child care. When someone other than the person receiving
the child's TANF benefit or SSI payment requests child care, the child's
eligibility is based on the countable income of the person applying. This situation may occur when parents share
4. (a) For example, a
client with $2925 in household income is income eligible for two children in
care, but not for one child in care.
When the client needs child care for one child receiving SSI and one
child who does not and the household income is between $2426 and $2925, paying
a family share copayment for both children may be less costly than paying the
full cost of care for one child.
(b) When two cases are set up:
predetermined eligible child is shown as added to "social services"
in the "benefit" field F24 and "added to benefit section"
in the "status" field F25 in the Household tab of the FACS Interview
Notebook of the predetermined eligible case.
Other household members or income is not shown on this case unless needed
for another program. When needed for
another program, the additional income is diverted in the "total diverted
income" field in the Child Care tab of the FACS Eligibility Notebook; and
income eligible child is shown as added to "social services" in the
"benefit" field F24 and "added to benefit section" in the
"status" field F25 in the Household tab of the FACS Interview
Notebook of the income eligible case.
All other household members' income is shown in the Income tab,
including the SSI or TANF income, and these household members are added to
"social services" in the "benefit" field F24 and
"income/resources are considered in benefit computation – individual not
included" in the "status" field F25 of the Household tab. Only the child approved for subsidized child
care benefits in the income eligible case is shown in the "number of
children in child care" field E52 of the Child Care tab of the FACS
5. (a) Refer to DHS Appendix C-4
for income eligibility guidelines.
(1) The household
income must not exceed the state's entry income threshold per DHS Appendix C-4,
Schedule I.A or I.B, at initial eligibility.
(2) Once determined
eligible, the household's income may exceed the state's entry income threshold,
but must not exceed the federal exit income threshold per DHS Appendix C-4,
(b) Refer to OAC340:40-7-11 for types of income considered,
(c) Per OAC
340:40-7-12(7), household income is exempt when at least one child attends an
Early Head Start-Child Care Partnership grant program and the household meets
income eligibility guidelines per DHS Appendix C-4.
(d) Document income
eligibility in the FACS Interview Notebook under the Household and Income tabs.
6. A former TANF
recipient must meet the income guidelines per DHS Appendix C-4. The TANF worker must inform the client of his
or her potential eligibility for a child care benefit and document the offer in
FACS Case Notes. When it is determined
the client does not meet the eligibility guidelines for subsidized child care,
the worker provides resources and referral information. When child care is not needed, the worker
documents the client's child care arrangements in FACS case notes. The worker provides working families with
Earned Income Credit and the Child Tax Credit information and encourages them
to apply for the tax credits.
7. When there is a
tribal child care program in the county, the worker asks the client if he or
she receives subsidized child care from the program. When the client qualifies for both programs
and needs child care for two need factors, DHS uses OAC 340:40 rules to
determine eligibility and copayment for the hours subsidized child care is
approved and the tribe uses tribal child care policy to determine eligibility
and copayment for the hours it approves.
An example of when DHS and the tribe may approve child care for the same
client is when DHS approves child care for the client's work hours and the
tribe approves child care for the client's school hours.