1. The worker updates the absent parent information on the Deprivation tab of the Family Assistance/Client Services (FACS) system. The system automatically sends the information to Child Support Services (CSS). The worker forwards attachments by memo to the appropriate CSS district office. Attachments may include legal documents or information regarding how to locate the absent parent.
2. During the application interview, the worker explains the applicant’s child support responsibilities on the Oklahoma Department of Human Services (DHS) Appendix C-16, Child Support Services and Responsibilities, and gives the applicant a copy of the appendix. The worker points out the Oklahoma Centralized Support Registry (OCSR) address on the appendix and advises the applicant to send any child support payments received after certification to the OCSR address. The worker instructs the applicant to include with the payment the client's name, case number, and the name of the absent parent making the payment.
3. The worker counts any child support income received by the applicant prior to certification and removes the child support for the next effective date. The worker issues a Temporary Assistance for Needy Families (TANF) benefit supplement for each month child support is counted in error.
4. Refer to Oklahoma Administrative Code (OAC) 340:10-3-39(g) for more information regarding child support income.
5. CSS determines non-cooperation when the client:
(1) retains assigned support paid directly to him or her;
(2) refuses to repay a retained support overpayment in full or sign a repayment plan;
(3) fails to make payments according to the repayment agreement; or
(4) retains assigned direct support payment after an overpayment is repaid in full or a repayment plan is being followed.
6. Refer to OAC 340:10-10-5 Instructions to staff (ITS) # 2 for a description of the automated process to apply the 25 percent penalty. The automated process removes the adult's needs from the medical benefit and closes child care subsidy benefits when applicable. Refer to OAC 317:35-5-7 for eligibility for SoonerCare (Medicaid) benefits. The worker must enter countable child support in the FACS Income tab because the automated process does not count retained child support as income.
7. Refer to OAC 340:10-10-5 ITS # 4 for a description of the automated process to remove the 25 percent penalty. The automated process adds the adult's needs to the medical benefit, but does not reopen child care subsidy benefits or remove child support from consideration.
8. The worker receives a G3 discrepancy alert when excess child support is received and is expected to routinely check for discrepancies.
9. (a) Payments made to CSS may be verified by viewing the child support payment screen using the transaction CFRRPA. To view the instructions to the CFRRPA transaction, enter M space CFRRPA.
(b) The worker determines for which child the support is received because it may be for a child living in the home and receiving Supplemental Security Income and a State Supplemental Payment. In this instance, the TANF benefit remains open.
(c) When the support is for a child included in the TANF assistance unit, the worker must determine that the support is expected to continue. When it is coded for back support or a one-time payment, the TANF benefit remains open.
10. When the client receives court-ordered child support for the current month in excess of the TANF cash assistance, the worker closes the client’s TANF benefit for the next effective date. For the month of closure, CSS sends the client all current child support and retains any additional payment for back child support when there is unreimbursed assistance.
(1) Depending on the date of assignment, CSS sends child support received in excess of the monthly court-ordered support, excluding cash medical when the child continues to receive SoonerCare (Medicaid), to the client or applies it as reimbursement for prior months receipt of TANF.
(2) A recipient is not allowed to return the TANF benefits for a month the child support payment exceeds the TANF payment standard unless he or she is not eligible for the payment and keeping it creates an overpayment.
11. Refer to 340:10-3-2 for resource rules.
12. This excess payment is considered as a non-recurring lump sum payment. Refer to OAC 340:10-3-28(3) for lump sum payment rules.