1. Refer to OAC
2. (a) A record or document seen by an employee of the Oklahoma Department of Human Services (OKDHS) or another public agency may be used as evidence if a statement describing the document is entered in the Family Assistance/Client Services (FACS) case notes. It is not necessary that a copy of the document be placed in the case record.
(b) Records or documents must be evaluated in terms of the circumstances under which they were made and the purposes served. They must also be evaluated as to appearance; that is, whether there is evidence of alteration, whether handwriting on each of the several documents appears to be by the same or different persons, or detached from related material.
(c) The worker must reconcile any conflict which appears in various pieces of evidence offered to establish the birthdate. Records of the date of birth given by the child's parent(s) or relative, in general, have more weight than age or date of birth given by someone else. It is necessary to use judgment in determining the need for securing corroboration of any evidence.
(d) The nature and location of each document, pertinent content, including the date of birth of the child, the name and address of the person or office with whom or in which the document is lodged, and the date on which each record was made, must be recorded in the case record. The worker's analysis and evaluation of various pieces of evidence, with his or her conclusion as to birthdate, must be recorded in FACS case notes. Final determination as to birthdate is made on the basis of accumulated information, all of which must be shown in the case record.