INSTRUCTIONS TO STAFF 340:10-4-1
1. (a) The worker counsels the adult parent or needy caretaker regarding the Oklahoma Department of Human Services (OKDHS) mandatory drug screening policy prior to initiating the referral for a substance abuse screening process. The counseling includes, but is not limited to:
(1) the OKDHS ability to require an observed urinalysis (UA) based on state law;
(2) the OKDHS requirement to make a referral to the Child Abuse Hotline as a result of a positive screen for illegal use of a controlled substance or substances;
(3) the Temporay Assistance for Needy Families (TANF) ineligibility period for the adult parent or needy caretaker as a result of a positive screen for illegal use of a controlled substance or substances;
(4) the parent or needy caretaker's right to withdraw the TANF application with no drug screen or child welfare referral required; and
(5) if the parent or needy caretaker tests positive for illegal use of a controlled substance or substances, he or she can receive child only TANF benefits.
(b) The worker refers adult applicants to a local TANF contracted Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) substance abuse treatment provider or a local state certified substance abuse treatment agency with Form 08TW003E, Interagency Referral and Information, requesting substance abuse screening, assessment, and when needed, treatment.
(1) When the referral is to a contracted ODMHSAS substance abuse treatment provider, the worker must assist the applicant in completing the ODMHSAS Consent for Release of Confidential Information form, available from the substance abuse treatment provider.
(2) The worker gives the original to the substance abuse treatment provider and images a copy into the case file.
(3) The ODMHSAS contracted substance abuse treatment provider must have the signed form authorizing release of information to OKDHS before releasing any substance abuse screening or assessment results to OKDHS.
(c) In two-parent families, both parents are required to be screened for the illegal use of a controlled substance or substances.
2. The presence of one or more of these indicators does not necessarily indicate the illegal use of a controlled substance or substances. The worker reviews the client's situation on a case-by-case basis to determine if there are other factors that might cause the client to exhibit some of these behaviors such as medical problems, mental health issues, or domestic violence. The worker must document all information regarding reasonable cause in case notes.
3. The worker updates the TANF Work Assessment or AUTH. AT ASMT tab to track the substance abuse screening, assessment, chemical drug testing, and/or treatment results.
4. Refer to OAC 340:10-2-6 for TANF Work requirements.
5. The worker must document the client's failure or refusal to cooperate in case notes. The FACS Financial Eligibility tab is updated as the client failed to cooperate in determining eligibility.
6. (a) OKDHS does not deny a TANF application or remove the adult parent or needy caretaker’s needs for illegal drug use prior to administration of a Addictions Severity Index (ASI) and a UA by a contracted ODMHSAS substance abuse treatment provider.
(b) When denying or closing the adult parent or needy caretaker's TANF benefit, the worker enters "88, first positive illegal drug screen result," or "89, second or subsequent illegal drug screen result," in the reason code field of the FACS Financial Eligibility tab and documents the action in case notes.
(c) Entering one of these closure reasons, enables the worker to identify and track persons determined ineligible to be included in a TANF benefit due to the illegal drug use by viewing information available on the "persons identified as using illegal drugs (PID)" transaction. The PID transaction appears on the PY screen when a person's TANF benefit was denied or closed for this reason. To access information, the worker enters PID space and the person's Social Security number. The PID screen shows the case number, name of the person, and the effective denial or closure date.
(d) The worker also updates the TANF Work Assessment or AUTH. AT ASMT tab to indicate the results of assessments completed by the client, including substance abuse screening.
7. (a) The initial application is used to approve child only TANF benefits. When the client chooses not to receive child only benefits, the worker denies the application for the entire assistance unit. If the client decides within 60 calendar days of the initial application date to request child only benefits, a new application is not required.
(b) Refer to OAC 340:10-10-3 for additional information regarding two-parent families.
8. The worker must document the referral number given by hotline staff in case notes.
9. The worker must document in case notes the:
(1) date and period of ineligibility; and
(2) client's compliance with or completion of a certified substance abuse treatment program.
10. At the end of the parent’s ineligibility period and during the child only case renewal, the worker asks the adult parent if he or she is willing to comply with mandatory drug screening. If the parent refuses to comply or fails to follow through with drug screening, the worker closes the child only TANF benefit. If the parent agrees to comply and screens positive for illegal use of a controlled substance or substances, the parent may choose to continue the child only benefit.