OKDHS - OAC 340:115-1-24. Forms used in providing voter registration services

340:115-1-24. Forms used in providing voter registration services

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Revised 6-1-08

(a) With every application, reapplication, recertification for benefits, or any time a change of address is reported, local human services center (HSC) staff provides the applicant or recipient with the Oklahoma Voter Registration Statement and the Oklahoma Voter Registration Application. • 1 All voter registration materials are kept confidential.

(1) Oklahoma Voter Registration Statement. When an applicant or recipient:
- (A) chooses to register to vote, the person must sign and return the Oklahoma Voter Registration Statement to the local HSC; or • 2
- (B) does not complete the Oklahoma Voter Registration Statement, it is presumed the person does not wish to register.
(2) Oklahoma Voter Registration Application.

(A) When an applicant or recipient submits an Oklahoma Voter Registration Statement indicating that he or she wishes to register to vote, the person is provided an Oklahoma Voter Registration Application.
(B) The HSC staff offers the same degree of assistance in completing the Oklahoma Voter Registration Application as it offers in completing OKDHS application forms, unless the person refuses such assistance. • 3

(b) The State Election Board provides pre-addressed, postage-paid envelopes to Oklahoma Department of Human Services (OKDHS) for the transmittal of Oklahoma Voter Registration Application forms.

INSTRUCTIONS TO STAFF 340:115-1-24

Revised 6-1-08

1. If a face-to-face interview is not conducted, the Oklahoma Voter Registration Application must be mailed to the person. The person's name and date the form was mailed are entered on the Oklahoma Voter Registration Statement and routed to Support Services Division (SSD) Departmental Services Unit (DSU) Records Management Section.

2. The Oklahoma Voter Registration Statement must be retained by the Oklahoma Department of Human Services (OKDHS) for 24 months. Failure to retain the Oklahoma Voter Registration Statement may result in penalties or litigation.

3. (a) The State Election Board provides Oklahoma Voter Registration Application forms. THESE FORMS ARE NOT PHOTOCOPIED. Forms may be ordered through the normal acquisition process.

(1) Each human services center (HSC) develops procedures to ensure voter registration is offered. Additional forms may be provided for other household members.

(2) The Oklahoma Voter Registration Application is date stamped when collected in the HSC and when mailed out.

(3) If a person refuses to sign the Oklahoma Voter Registration Statement, the refusal is noted on the form with the person's name and date of refusal.

(b) The completed Oklahoma Voter Registration Application forms are sent directly to the State Election Board at the close of business every Friday or the last working day of each week. This weekly mailing satisfies the transmittal time requirements.

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