(a) The child-placing agency (agency) keeps on file a written personnel record for every staff person working at the agency. The personnel record includes:
- (1) an application, resume, or staff information sheet provided by the Oklahoma Department of Human Services (OKDHS) that documents qualifications for the position;
- (2) health records as required by the agency;
- (3) three written references obtained prior to employment. References:
- (A) include the date, interview questions, responses, and the interviewer's signature; and
- (B) are maintained in the employee's personnel record;
- (4) reports and notes relating to the person's employment with the agency and job performance evaluations;
- (5) dates of employment; and
- (6) date and reason for leaving employment.
(b) Personnel records are maintained for a minimum of five years after a staff member's separation.
(c) Records of criminal history investigations are maintained in a confidential manner and kept separate from the person's personnel record.
(d) Licensing has access to personnel and any other confidential records relevant to the facility's employees.