(a) The child-placing agency (agency) keeps on file a written personnel record for every staff person working at the agency.  The personnel record includes:

• (1) an application, resume, or staff information sheet provided by the Oklahoma Department of Human Services that documents qualifications for the position;
• (2) health records as required by the agency;
• (3) three written references obtained prior to employment.  References:
• (A) include the date, interview questions, responses, and the interviewer's signature; and
• (B) are maintained in the employee's personnel record;
• (4) reports and notes relating to the person's employment with the agency and job performance evaluations;
• (5) dates of employment; and
• (6) date and reason for leaving employment.

(b) Personnel records are maintained for a minimum of five years after a staff member's separation.

(c) Records of criminal history investigations are maintained in a confidential manner and kept separate from the person's personnel record and includes:

• (1) documentation of request and/or results of a criminal history review;
• (2) documentation that the individual is a non-registrant on the Child Care Restricted Registry; and
• (3) other applicable criminal history records.

(d) Licensing has access to personnel and any other confidential records relevant to the facility's employees.