(a) General requirements. Children's records are kept on forms provided by the Oklahoma Department of Human Services (OKDHS) or on forms containing the same information. Records are kept current and easily accessible. OKDHS staff is allowed access to all records.
(b) Caregiver records. Records on all caregivers, including the primary caregiver, assistant caregivers, and substitute caregivers, are completed and maintained in the home. Records include:
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(1) staff information forms provided by OKDHS;
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(2) criminal history investigations with records maintained in a confidential manner;
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(3) documentation of training;
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(4) attendance records for each caregiver that reflect days and hours worked and are maintained on file for 120 days;
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(5) documentation of request and/or results of a criminal history review;
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(6) documentation that the individual is a non-registrant on the Child Care Restricted Registry; and
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(7) when applicable, a criminal history investigation from the previous state(s) of residence if the individual has resided in Oklahoma less than the last three years.
(c) Children's identification and health records. Identification and health records include:
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(1) the child's name, date of birth, name of parent(s), home address, parents' place of employment, and telephone numbers;
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(2) the names and telephone numbers of responsible persons to contact in an emergency if a parent cannot be located promptly;
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(3) permission of a parent authorizing the caregiver to transport the child to emergency medical care;
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(4) names and relationships of persons authorized to pick up the child;
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(5) health information, including record of immunizations;
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(6) name, address, and telephone number of the child's physician;
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(7) if applicable, medication and transportation permission; and
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(8) the date child began care.
(d) Attendance records. Daily attendance records, including arrival and departure times, are maintained for each child and maintained on file a minimum of 120 days.
(e) Public access to records - Compliance Posting.
(f) Compliance file. A compliance file accessible to staff, parents, and others contains:
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(1) the most recent child care licensing monitoring report provided by the licensing specialist;
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(2) the following documents issued by Licensing within the last 120 days:
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(A) child care licensing monitoring reports and licensing correspondence;
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(B) Form 07LC037E, Notice to Comply;
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(C) licensing complaints; and
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(D) Form 04CP004E, Child Welfare Investigative Summary Notification to Oklahoma Child Care Services, with findings of unconfirmed or unsubstantiated to include findings of services not needed, ruled out, or services recommended; and
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(3) Form 04CP004E, Child Welfare Investigative Summary Notification to Oklahoma Child Care Services, with findings of confirmed or substantiated, for one year from the completion of the investigation.