Revised 7-1-10
(a) Program records. Licensing staff have access to records and reports in accordance with the requirements contained in this Section.
(b) Children's records. Records are obtained for each child in the program at the time of admission and regardless of the length of time in the program.
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(1) All records are kept current.
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(2) Identification and health records are kept on forms provided by Oklahoma Department of Human Services (OKDHS) or on other forms that contain:
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(A) the child's name, date of birth, name of parent(s), home address, parents' place of employment, and telephone numbers;
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(B) the name and telephone number of a responsible person to contact in an emergency if the parent(s) cannot be located promptly;
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(C) permission of the parent authorizing the center to transport the child for emergency medical care;
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(D) name of person(s) permitted to pick up the child;
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(E) health information;
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(F) current immunization record;
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(G) name, address, and telephone number of a physician to call in an emergency;
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(H) date of acceptance and withdrawal from the program; and
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(I) medication and transportation permission if applicable.
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(3) Children's records are kept at the facility and available to staff during all hours of program operation.
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(4) Daily attendance records for each child are maintained and kept readily available for a minimum of 120 days.
(c) Staff records. Staff records that are required to be completed and maintained at the facility or made available to licensing are:
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(1) staff information sheets provided by OKDHS that include:
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(A) name, date of birth, address, telephone number, and Social Security number;
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(B) education;
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(C) references including previous employers if any and the name, address, telephone number, and dates of employment; and
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(D) a statement regarding criminal history and child abuse investigations.
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(3) staff health records, which include at a minimum a report of an examination by a licensed physician or mental health professional when there is concern about an employee's ability to perform normal duties because of a possible physical, mental, or emotional problem. See OAC 340:110-3-42(b)(3) and (4) and (c) regarding requirements for employees; -
(4) attendance records for each staff;
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(5) documentation of request and/or results of a criminal history review;
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(6) documentation that the individual is a non-registrant on the Child Care Restricted Registry; and
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(7) when applicable, a criminal history investigation from the previous state(s) of residence if the individual has resided in Oklahoma less than three years.
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