(a) Sponsor. A part-day children's program may be sponsored by a public or private group or by an individual. It may be operated by public or private community organizations or by private ownership.
(b) Purpose. A statement defining the purpose or function of the part-day child care program is filed with the Oklahoma Department of Human Services (OKDHS). The statement includes:
(c) Responsible agent. The responsible agent for the different types of child care facilities is given in (1) – (3) of this subsection.
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(1) A not-for-profit children's program operates under a governing board responsible for developing policies and establishing and maintaining a sound financial structure.
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(2) A proprietary program's owner is responsible for the policy and financial structure of the program.
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(3) A public program is created and exists by act of the state, county, city, or other political subdivision. The operation remains under the control of a governmental agency.
(d) Notifications. Requirements pertaining to notifications are contained in this subsection.
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(1) The items posted in a prominent place where staff, parents, and others may view them are:
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(A) the program's license, permit, or notice of denial or revocation of license;
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(B) name of the person responsible for the program during the director's absence;
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(C) notice of the requirement to report suspected child abuse and neglect;
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(D) notice prohibiting smoking anywhere in the facility while children are in care;
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(E) the daily program schedule;
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(F) emergency procedures;
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(G) weekly menu of all food provided by the program;
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(H) evacuation plan; and
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(I) a record of monthly fire drills.
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(2) Form 07LC093E, Insurance Exception Notification, if applicable per
OAC 340:110-3-40(c), is posted in clear view of the main entrance to the facility.
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(3) In accordance with
Section 7103 of Title 10 of the Oklahoma Statutes, any person who has reason to believe a child has been abused or neglected is required to report the matter promptly to the statewide toll-free Child Abuse Hot Line, 1-800-522-3511. It is a misdemeanor for any person to fail to report.
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(4) The program is required to notify Licensing Services on the next working day of:
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(A) unscheduled or permanent closing of the program;
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(B) a change in the director;
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(C) changes in liability insurance coverage;
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(D) any damage to the facility that affects the amount of useable square footage or compliance with any requirements;
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(E) legal action against a program or staff person, which pertains to licensing requirements;
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(F) any known criminal charges or child abuse investigations involving staff, which are pending or have had a disposition;
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(G) an accident involving transportation unless there were no injuries and only minor damage to the vehicles;
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(H) any injury to a child requiring emergency medical attention; and
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(I) the death of a child, which occurred while the child was in the program.
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(5) The program is required to notify Licensing Services at least 30 days prior to any of the proposed changes listed in paragraphs (A) – (E) of this subsection:
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(A) a change in owner(s) or sponsorship;
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(B) change in name of the program;
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(C) any change or alteration to the physical facility that affects the amount of usable square footage or compliance with any requirements;
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(D) anticipated closing or relocation of the program; and
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(E) proposed change in the licensed capacity of the program.
(e) Public access to records - Compliance Posting.
(f) Compliance file. A compliance file accessible to staff, parents, and others contains:
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(1) the most recent child care licensing monitoring report provided by the licensing specialist;
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(2) the following documents issued by Oklahoma Services (OCCS) within the last 120 days:
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(A) child care licensing monitoring reports and licensing correspondence;
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(B) Form 07LC037E, Notice to Comply;
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(C) licensing complaints; and
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(D) Form 04CP004E, Child Welfare Investigative Summary Notification to Oklahoma Child Care Services, with findings of unconfirmed or unsubstantiated to include findings of services not needed, ruled out, or services recommended; and
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(3) Form 04CP004E, Child Welfare Investigative Summary Notification to Oklahoma Child Care Services, with findings of confirmed or substantiated, for one year from the completion of the investigation.
(g) Effect of change in ownership or location on license. When changing ownership or location: