(a) Six-month permit.  New residential child care facilities or child-placing agencies may be granted a six-month permit.  If the facility was previously licensed at another location and had a pattern of compliance, the six‑month permit may be waived. 

• (1) A complete monitoring visit documenting compliance with critical licensing requirements must be made not longer than 60 days prior to issuance of the six‑month permit.  The recommendation to issue a permit is made after all forms and inspections have been completed and the facility is in compliance with all requirements, including:
  • (A) criminal history investigations; 
  • (B) tuberculosis (TB) tests;
  • (C) required number of qualified staff;
  • (D) required training;
  • (E) hazards indoors and outdoors;
  • (F) liability insurance coverage;
  • (G) fire safety; and
  • (H) other areas affecting children's safety. 
• (2) The items required to be on file for issuance of a six-month permit include:
  • (A) Form 07LC040E, Request for License – Child Placing Agency, Residential Child Care, and Children's Shelter;  
  • (B) proof of ownership;  • 1
  • (C) list of current staff;
  • (D) Form 07LC041E, Staff Information – Child Care Facility;
  • (E) documentation of all required background investigations per OAC 340:110-1-51;
  • (F) TB test or chest x-ray results for direct care staff;
  • (G) State Fire Marshal's approval for residential facilities;
  • (H) health department approval for residential facilities;
  • (I) physical plant drawing for residential facilities;
  • (J) compliance review questionnaire with supporting documentation;
  • (K) monitoring reports;
  • (L) Form 07LC060E, Residential Child Care Policy and Records Check; and
  • (M) Form 07LC016E, Recommendation for Licensing or Certification of a Child Care Center.
• (3) During the six-month permit period, a minimum of three monitoring visits are completed to document that all requirements are met and to observe child care, where applicable.

(b) Second and subsequent six-month permits.  If additional six-month permits are recommended, the procedures in (1) through (5) of this paragraph are followed.

• (1) The licensing staff consults with the programs manager prior to recommending a second or subsequent permit.
• (2) The licensing staff sends a letter to the applicant notifying the applicant of the recommendation each time a second or subsequent permit is recommended.  The reason for the recommendation is clearly stated in the letter, with each area of non‑compliance listed separately.
• (3) If the additional six-month permit is due to repeated, numerous, or serious non‑compliance with requirements, the licensing staff visits the facility at least monthly and is accompanied, when possible, by a witness.  If at any point the non‑compliance indicates the facility is unable or unwilling to meet licensing requirements, the programs manager is consulted to discuss negative sanctions.
• (4) If requirements are met before the expiration of the six-month permit, the issuance of a license may be recommended.
• (5) If children have not been in care on a regular basis during the previous year, the applicant is asked to withdraw the application for license.

(c) License issuance.  When the licensing staff determines that the facility or agency is operating in compliance with the facility's or agency's own policy and procedures and in compliance with the licensing requirements, a recommendation is made to issue a license.  Prior to recommending issuance of a license, the licensing staff completes a minimum of three monitoring visits.  A monitoring visit must be made within 30 days of the issuance date.  A license is in effect unless it is revoked or the facility voluntarily closes.  • 2