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OKDHS Home > Library > Policy > OAC 340 > Chapter 110. Licensing Services > 1. General Provisions > 45. Application process
340:110-1-45. Application process
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Revised 10-01-09

 

(a) Application packets.  Application packets, which include the appropriate licensing requirements and application forms, are provided to potential licensees upon request.  • 1  This packet includes:

  • (1) Form 07C040E, Request for License – Child Placing Agency, Residential Child Care, and Children's Shelter;
  • (2) Form 07LC041E, Staff Information - Child Care Facility; and
  • (3) Form 07LC043, Child Placing Agency Compliance Review, or Form 07LC056E, Residential Child Care Facility Compliance Review, as applicable.  • 2

(b) Receipt of application.  Upon receipt of the application packet to Oklahoma Child Care Services, the case is assigned a license number and a file is created.  • 3  Contact is made by phone every two months and documented on Form 07LC080E, Licensing Services Supplemental Information, when children have not been accepted into care.  • 4

(c) Permission to operate.  The facility may be granted permission to operate on application status.  If the licensing staff determines that an applicant is temporarily unable to comply with all licensing requirements, but the services are needed and the non-compliance does not place children at risk of imminent harm, these situations are staffed with programs manager for permission to operate.  Permission to operate can not exceed 30 days.  • 5

(d) Reopening a residential child care facility or child-placing agency.  A new application must be completed when a residential facility or child-placing agency that has been closed is reopened.  Prior to the issuance of the license, background investigations must be conducted per OAC 340:110-1-51.

(e) Computer checks.  Computer checks to identify prior involvement with the Oklahoma Department of Human Services (OKDHS) are completed on required persons per OAC 340:110-1-51.  • 6

(f) Withdrawal of application.  If a residential child care facility or child-placing agency applicant wishes to withdraw the application prior to issuance of a license and the licensing staff confirms that no children are in care, the licensing staff closes the case.

 

INSTRUCTIONS TO STAFF 340:110-1-45

 

Revised 11-20-08

 

1.   If the applicant operates a facility for residential care, the Office of the State Fire Marshal and local health department are notified in writing to request an inspection of the premises.

 

2.  Child-placing agencies use Form 07LC043E, Child Placing Agency Compliance Review; residential child care facilities use Form 07LC056E, Residential Child Care Facility Compliance Review.

 

3.   An application is considered complete when: 

(a) all necessary items of information are complete on the application; and 

(b) all supporting documentation has been provided.

 

4.  The licensing staff makes an appointment to inspect the facility, measure the square footage, draw a floor plan, and determine the licensed capacity.  If the facility does not begin operating within six months, the licensing staff contacts the facility or agency to determine whether the application will remain open or be withdrawn.

 

5.   A monitoring frequency plan of 12 is entered into the database.

 

6.  Licensing staff conduct an OKDHS computer check on applicable persons prior to permission to operate being given.
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Oklahoma Department of Human Services
Street address: Sequoyah Memorial Office Building, 2400 N. Lincoln Blvd., Oklahoma City, OK 73105
Mailing address: P.O. Box 25352, Oklahoma City, OK 73125
(405) 521-3646
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