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340:105-10-79. Nutrition Services Incentive Program (NSIP)

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Revised 6-1-07

(a) Policy. NSIP rewards, through cash or commodities, the effective performance of Title III-C nutrition projects in the efficient delivery of nutritious meals to older persons. Title III-C nutrition projects maintain certification of eligible participants for NSIP.

(b) Authority. The authority for this Section is Section 311 of the Older Americans Act of 1965, as amended.

(1) and their respective vendors apply to the appropriate state distributing agency for certification as eligible participants in NSIP;
(2) and vendors accept, store, and use donated food commodities as supplied to them. Donated commodities and cash in lieu of commodities may only be used in the preparation of meals funded through Title III‑C.
- (A) Vendors allow credit for the amount of commodities used during each billing period.
- (B) The amount of credit per pound is determined by Aging Services Division (ASD) and Support Services Division Commodity Distribution Unit (CDU) of the Oklahoma Department of Human Services (OKDHS);
(3) develop management procedures pertaining to handling food commodities;
(4) document:
- (A) NSIP foods utilized in each day's menu;
- (B) participant eligibility, on required State Agency forms, to obtain NSIP support for eligible meals. Eligible meals are those meals served to eligible participants in accordance with OAC 340:105‑10‑69(a)(1) and 340:105-10-83(a). The participant's eligibility and meal reimbursement documentation is recorded on:
  - (i) Form 02AG002E, Older Americans Act Assessment, Part I;
  - (ii) Form 02AG016E, Nutrition Project Attendance Form, or comparable ASD pre‑approved form; and
  - (iii) Activity Roster generated by the Advanced Information Manager (AIM) program;
- (C) the number of meals served at nutrition sites.
  - (i) The number of meals served is reported on Form 02AG019E, Number of Meals Served.
  - (ii) Form 02AG019E, and all required documentation, is submitted to ASD no later than the tenth day of the month following the report month; and • 1
- (D) age eligibility, only when project management has reasonable cause to question the accuracy of age provided by the participant or the participant's representative on Form 02AG002E; and
(5) receive NSIP cash or cash and commodity allocations of food commodities from ASD based on the number of eligible meals actually served in the previous year in relationship to the total number of meals actually served by all Title III-C projects. Commodities are distributed to the projects by OKDHS CDU.

(d) Cross references. See OAC 340:105-10-50.1(a)(4) and (7), 340:105-10-51, 340:105-10-68 through 340:105-10-78, and 340:105‑10-80.

INSTRUCTIONS TO STAFF 340:105-10-79

Revised 6-1-07

1. Documentation of meals served, on a monthly basis, includes, at a minimum:

(1) nutrition project name;

(2) Area Agency on Aging name;

(3) site and county location;

(4) month and year;

(5) number of eligible meals budgeted for the month;

(6) number of eligible meals served during the month;

(7) number of eligible meals budgeted to date;

(8) number of eligible meals served to date;

(9) average number of meals budgeted per day;

(10) average number of days served per month;

(11) total number of meals prepared each day, and a monthly total;

(12) number of congregate meals served each day to eligible participants 60 years of age or older, and a monthly total;

(13) number of congregate meals served each day to eligible participants under 60 years of age, such as spouses and adult disabled children, and a monthly total;

(14) total number of congregate meals served each day to eligible participants, (12) and (13) of this Instruction, and a monthly total;

(15) number of home delivered meals served each day to eligible participants 60 years of age or older, and a monthly total;

(16) number of home delivered meals served each day to eligible participants younger than 60 years of age, such as spouses and adult disabled children, and a monthly total;

(17) total number of home delivered meals served each day to eligible participants, (15) and (16) of this Instruction, and a monthly total;

(18) number of congregate meals served each day to guests younger than 60 years of age, and a monthly total;

(19) number of congregate meals served each day to volunteers younger than 60 years of age, and a monthly total;

(20) number of congregate meals served each day to staff younger than 60 years of age, and a monthly total;

(21) total number of meals served each day, (14), (17), (18), (19), and (20) of this Instruction, and a monthly total; and

(22) number of other meals served each day, and a monthly total.

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