OKDHS.org - OAC 340:75-15-103. Services to the child and family in adoptive placement

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340:75-15-103. Services to the child and family in adoptive placement

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Revised 6-1-07

Services designed to assist the family to incorporate the child into the adoptive family are provided during the post placement period prior to legal finalization of the adoption. The adoption specialist for the adoptive family assumes case responsibility for the child at the time of placement in the adoptive home. Every effort is made to ensure that the confidentiality of the placement is maintained.

(1) Post placement period. When the child has had no prior relationship with the adoptive family, the post placement period is usually six months. In relative or foster parent adoptions when the child has been in the home, the post placement period may be shorter if the child and family have successfully adjusted to the placement.
(2) Notice to preadoptive parent of juvenile court hearing. The preadoptive parent(s) providing care for the child is provided with notice of, and an opportunity to be heard in, any review or juvenile court hearing held with respect to the child. The adoption specialist completes Form 04MP030E, Hearing Notification, and mails or hand-delivers it to the current preadoptive parent(s) no later than 15 calendar days after the hearing is set. • 1
(3) Case records. Both the adoption specialist and child's Child Welfare (CW) worker are responsible for maintaining case records for the child. • 2
(4) Family assessment and treatment and service plan. A written case plan document is required on all children and families receiving CW services, including adoptive families.
- (A) Forms 04KI006E, Family/Child Strengths and Needs Assessment, and 04KI015T, Adoption Post Placement Service Plan, are completed with the family, including the child placed for adoption, within 30 calendar days of the child's placement.
- (B) Form 04KI015T is not sent to the juvenile court.
- (C) The adoption specialist updates Form 04KI015T every six months. • 3
(5) Contacts. The adoption specialist contacts the child in the adoptive placement regularly.
- (A) Adoption by non-relative. The adoption specialist contacts the child in the adoptive placement within two weeks of the date of signing Form 04AN015E, Adoptive Placement Agreement, and at least once every calendar month thereafter, with no more than 31 days between contacts.
- (B) Adoption by relative or foster parent. When there is no physical change in placement, the adoption specialist is not required to contact the child within the first two weeks of trial adoption. A contact is required prior to the end of the calendar month of placement and at least once every calendar month thereafter, with no more than 31 days between contacts. • 4
(6) Disclosure affidavit. Form 04AN006E, Affidavit of Information Disclosure for Adoption, and all subsequent disclosures are documented and provided to the adoptive parent. • 5

INSTRUCTIONS TO STAFF 340:75-15-103

Revised 6-1-07

1.   Notification of court hearing. Notification of the court hearing is documented in the adoptive family's KIDS Contacts screen.

2.   (a) Birth family record.

(1) Primary assignment remains with the county of jurisdiction and secondary assignment is made to the adoption specialist per OAC 340:75‑1-26.

(2) If no services are provided to other children or birth family members, the original paper case is maintained by the adoption specialist. A copy is retained in the county of jurisdiction in order to complete court reports.

(3) If services are provided to other children or birth family members, the child's Child Welfare (CW) worker retains the original paper case and the adoption specialist receives a duplicate.

(4) The adoption specialist provides information to the CW worker with juvenile court responsibility as needed.

(A) The reports to the juvenile court in the deprived case do not include the name of the adoptive family or the county of adoptive placement to ensure confidentiality of the placement.

(B) Upon finalization of the adoption, the juvenile court is notified that the adoption has been finalized and a request is made that the juvenile court case be dismissed.

(b) Adoptive family record. When the child is placed in the adoptive home, a KIDS case is opened with the case type of Adoption. The case name is the adoptive family's last name.

(1) Each member of the adoptive home is added to the case including the child to be adopted. The child is added to the case using the new adoptive name.

(2) All fields on the Adoption General Information screen are completed for each child in trial adoption when the case is opened, except for the date of legalization.

(3) The KIDS adoptive family record contains:

(A) Client General Information;

(B) Client Demographics;

(C) Client Employment/Education;

(D) Client Finances;

(E) Client Medical;

(F) Case Plan/Family Assessment;

(G) Case Plan/Treatment/Individualized Service Plan;

(H) Adoption Disclosure Affidavit;

(I) Adoption General Information; and

(J) Adoption and Foster Care Analysis and Reporting System (AFCARS).

3.   Family assessment and treatment and service plan.

(1) The information included in Form 04KI015T, Adoption Post Placement Service Plan (APPSP), is outlined in the forms instructions located on Oklahoma Department of Human Services (OKDHS) InfoNet under Forms.

(2) Forms 04KI006E, Family/Child Strengths and Needs Assessment, and 04KI015T for the child and adoptive family are completed within 30 calendar days of the child's placement in the adoptive home.

(A) Form 04KI015T is developed and signed by the adoption specialist and the adoptive family. The adoption supervisor reviews and signs Form 04KI015T.

(B) One copy of Form 04KI015T is given to the adoptive parent(s) and one copy retained in the adoptive family case record.

4.   Visits. The adoption specialist documents visits as face to face/own home in KIDS Contacts screen.

5. Disclosure affidavit. If additional information is obtained regarding the child after the adoptive placement is made, an additional Form 04AN006E, Affidavit of Information Disclosure for Adoption, is completed and copies of the additional information are provided to the adoptive parent(s).

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