OKDHS.org - OAC 340:75-15-45. Adoptive placement recommendation, authorization, and offer of child

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340:75-15-45. Adoptive placement recommendation, authorization, and offer of child

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Revised 6-1-07

The adoption recommendation process involves professionals who have knowledge regarding the child in Oklahoma Department of Human Services custody and adoptive family, and experience in areas related to adoption and children with special needs. The professionals include the child's Child Welfare (CW) worker, CW supervisor, and area adoption specialist. Others who may be included are the area adoption supervisor, tribal worker, and CW field liaison (CWFL). The adoption authorization process involves Children and Family Services Division Adoption Services Section staff who review each recommendation submitted.

(1) When there are concerns regarding the recommendation or there is an objection to the recommendation, efforts are made to resolve the issues through communication with field staff.
(2) When no resolution is reached, the adoption placement coordinator notifies the CWFL and county director to hold a grand staffing.
(3) When the recommendation is denied, it is referred to the programs administrator for final review. • 1
(4) Approval of the adoption placement recommendation gives the adoption specialist the authority to offer the child for placement and complete full disclosure with the authorized adoptive family, using Form 04AN006E, Affidavit of Information Disclosure for Adoption, and to determine the family's interest in proceeding with pre-placement visits. • 2

INSTRUCTIONS TO STAFF 340:75-15-45

Revised 6-1-07

1. Placement recommendation.

(1) The Child Welfare (CW) worker contacts the assigned adoption specialist for the county or group to answer any questions or to help facilitate the authorization process.

(2) The resource family assessment that is submitted for consideration must be current within one year or have a current update or re-evaluation using Form 04AN007E, Guidelines for Adoptive Home Update and Annual Evaluation, per OAC 340:75-15-89.

(A) Form 04AD003E, Request for Background Check, must be current within one year and attached for each household member 18 years of age and older.

(B) Form 04AF007E, Records Check, must be current within one year and attached.

(3) From the resource family assessments submitted for consideration, the child's CW worker:

(A) completes Form 04AN025E, Adoptive Placement Recommendation - Supplemental Worksheet, when ten or more resource family assessments are available for consideration;

(B) selects three families best able to meet the child's identified needs;

(C) ranks the families in order of preference;

(D) completes Form 04AN024E, Adoptive Placement Recommendation Worksheet, and submits to Children and Family Services Division (CFSD) Adoption Services Section with a copy of the resource family assessment for each family; and

(E) considers information included on Form 04AN022E, Child Profile Assessment for Adoption, when assessing the appropriateness of the prospective adoptive parent.

(4) The adoption specialist for the family is notified of the authorized recommendation and contacts the child's CW worker.

2. Full disclosure and offer of child.

(1) The adoption specialist:

(A) offers the child to the adoptive family within three weeks of the authorization date;

(B) completes Form 04AN006E, Affidavit of Information Disclosure for Adoption;

(C) provides to the adoptive family:

(i) Form 04AN006E;

(ii) de-identified Form 04AN022E;

(iii) de-identified copies of Oklahoma State Department of Health (OSDH) Form ODH 347, Medical and Social History Report for Adoption; and

(iv) de-identified medical, dental, psychological, and educational records available at that time;

(D) reviews all information in OAC 340:75-15-45 Instructions to Staff 2(1)C with the family prior to initiating pre-placement visits.

(i) Non-related families who wish to proceed with pre-placement visits are referred to the local OSDH Child Guidance Center for additional review of the full disclosure packet.

(ii) Upon completion of this review, pre-placement visits are coordinated using Form 04AN021E, Preadoptive Placement Visit Agreement; and

(E) if the family declines the offer, either before or after pre‑placement visits, or fails to respond to both verbal and written contact attempts, promptly notifies the child's CW worker and Adoption Services Section placement coordinator by e‑mail to proceed with review of the second recommendation.

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