OKDHS - OAC 340:75-13-17. IV-E annual review

340:75-13-17. IV-E annual review

Back

|

Next

Revised 5-26-05

Each Title IV-E (IV-E) case is reviewed for continued IV-E eligibility at least every 12 months by the custody specialist. Failure to do so results in the discontinuance of IV-E eligibility. There is no annual IV-E review required on adoption assistance cases, as the annual review of the Adoption Assistance Agreement serves that purpose, per OAC 340:75-15-128.2.

(1) AFDC eligibility. Aid to Families with Dependent Children (AFDC) eligibility is redetermined based on information supplied by the Child Welfare (CW) or tribal worker regarding the child's:
- (A) continued out-of-home placement;
- (B) age;
- (C) financial support by the parent(s);
- (D) school attendance, if applicable;
- (E) earned and unearned income. The child's income must be confirmed by the custody specialist; and
- (F) resources. • 1
(2) Judicial determinations.
- (A) A judicial determination of reasonable efforts to finalize the permanency plan that is in effect must be made no later than:
  - (i) six months from the child's date of entry into out-of-home care; and
  - (ii) every six months thereafter while the child is in out-of-home care.
- (B) If a judicial determination is not made, the child becomes ineligible for IV-E from the end of the:
  - (i) 12th month following the child's date of entry into out-of-home care; or
  - (ii) month in which the most recent judicial determination of reasonable efforts to finalize a permanency plan was made, and remains ineligible until such a judicial determination is made.

INSTRUCTIONS TO STAFF 340:75-13-17

Revised 12-15-11

1. (a) Annual IV-E eligibility re-determination review.

(1) At the time of the IV-E eligibility re-determination, the custody specialist:

(A) reviews all court orders for each hearing that occurred after the date of the court order used to update the previous Title IV-E re-determination in KIDS;

(B) requests via email that the Child Welfare (CW) specialist scan into the KIDS file cabinet information or court orders needed to conduct the eligibility re-determination review that are not available in KIDS;

(C) enters information in the IV-E Court screen in KIDS documenting:

(i) each hearing held since the last eligibility re-determination; and

(ii) the findings on each court order issued at the hearings;

(D) prints and signs Form 04KI053E, IV-E Eligibility Review Form;

(E) files Form 04KI053E, and copies of each court order issued since the last eligibility re-determination in the Review section of the paper case file;

(F) updates the Information Management System (IMS) to reflect the custody medical review. Section B is updated with:

(i) a C change;

(ii) the effective date;

(iii) the review date;

(iv) the notice indicator; and

(G) prints, signs, and files the ED screen in the paper case record to document the medical review.

(2) The CW specialist responds to the custody specialist's request for additional information within 30 calendar days of the email request.

Back

|

Next