OKDHS.org - OAC 340:75-13-12 IV-E applications

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340:75-13-12. IV-E applications

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Revised 5-26-05

Custody specialists accept applications for Title IV-E (IV-E) eligibility and determine IV-E eligibility, per DHS:10-1, for children in the custody of Oklahoma Department of Human Services (OKDHS) or Indian tribes with which OKDHS has a contractual agreement for payment of foster care services. • 1

INSTRUCTIONS TO STAFF 340:75-13-12

1. (a) CW worker responsibilities. Within five working days of the filing of a petition that results in a child's removal from the home, the Child Welfare (CW) worker:

(1) completes a search of the child's and family's Oklahoma Department of Human Services (OKDHS) record history through Information Management System (IMS);
(2) opens a KIDS case;
(3) enters the child's removal information via KIDS Removal screen;
(4) if the child's placement is the result of voluntary placement or it is for the child of a youth in OKDHS custody, completes all relevant questions in the Demographic Information section of Form CWS-KIDS-4 (new fomr number 04KI002E);
(5) enters all known financial, employment, and medical insurance information in KIDS of the specified relative from whom the child was removed. If the family has no visible means of support, it is clearly stated on Form CWS-KIDS-4 (new fomr number 04KI002E);
(6) prints, reviews, and signs Form CWS-KIDS-4 (new fomr number 04KI002E) and submits to the custody specialist with a copy of:
- (A) court order removing the child from the home and any other judicial orders containing required findings; and
- (B) Form SS-5, Application for Social Security Number, verifying that an application was submitted, if the child has no Social Security number, per OAC 340:75-13-10. A KIDS secondary assignment is automatically generated to the custody specialist;
(7) documents all activities regarding the application process in KIDS Contacts screen;
(8) views the current eligibility status in the child's KIDS Eligibility Determination screen. The KIDS case is updated with Title IV-E (IV-E) and Title XIX eligibility status through a nightly batch interface between IMS and KIDS; and
(9) obtains and submits all subsequent court orders and documents filed with the court to the assigned custody specialist as long as the child's IV-E eligibility remains open.

(b) Custody specialist responsibilities. Instructions for custody specialists are outlined in the Children and Family Services Division IV-E Custody Specialist Manual.
(c) Tribal cases. See OAC 340:75-13-21 Instructions to Staff.

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