INSTRUCTIONS TO STAFF 340:75-13-10

1.  (a) Application for child's Social Security card.  To request an original Social Security card from Social Security Administration (SSA) for a child in Oklahoma Department of Human Services (OKDHS) custody and out-of-home placement, the Child Welfare (CW) worker takes completed Form SS-5, Application for Social Security Number, to the local Social Security office along with:

• (1) child's full-certified birth certificate;
• (2) child's other form of identification, such as a court document showing the child in OKDHS custody with the child's first and last name and date of or place of birth or parent(s)' name on the document; and
• (3) applicant's identification.  CW staff presents his or her OKDHS identification badge.  The signature on Form SS-5 must match the name of the person presenting his or her OKDHS identification.
• (b) Replacement of child's Social Security card.  To request replacement of a Social Security card from SSA for a child in OKDHS custody and out-of-home placement, the CW worker takes completed Form SS-5 to the local Social Security office along with:
  • (1) child's identification, such as child's full-certified birth certificate or a court document showing the child in OKDHS custody with the child's first and last name and date of or place of birth or parent(s)' name on the document; and
  • (2) applicant's identification.  CW staff presents his or her OKDHS identification badge.  The signature on Form SS-5 must match the name of the person presenting his or her OKDHS identification.
• (c) Child's SSN provided to custody specialist when applying for Medicaid.
  • (1) CW staff provides:
    • (A) child's Social Securty number (SSN), if available, or Form SS-5 to the assigned custody specialist when applying for Medicaid; and
    • (B) copy of Form VS 151 (new form number 04OA005E), Application for Search and Certified Copy of Birth Certificate, to the assigned custody specialist at the time of initial referral when used to assist in obtaining the child's SSN.  
  • (2) The original SSN card is maintained in the child's CW case record until the child leaves his or her out-of-home placement.  Upon the child's exit, the card is given to the child or child's caregiver.