Revised 3-26-10
1. Assessing a child for placement. The Child Welfare (CW) county of jurisdiction worker and supervisor assess each child's treatment needs per OAC 340:75-6-40.3. When the child's treatment needs can no longer be met in the child's own home, relative home, or foster family home and the child does not meet the medical necessity criteria for psychiatric treatment, the CW county of jurisdiction:
(1) worker seeks treatment for the child in a community-based residential care (CBRC) placement;
(2) worker makes the placement request on KIDS Placement Recommendation screen after all information on the Placement Worksheet on KIDS has been completed;
(3) worker and supervisor assure the Placement Worksheet is complete prior to making the placement request on KIDS or the placement request will be denied by the placement program field representative and the child will neither be referred nor placed on the placement waiting list;
(4) worker and supervisor assure the placement packet, per OAC 340:75-11-238(3), is completed on KIDS at the time of the placement request to allow the CW worker to make a timely placement when the placement has been identified and the referral made;
(5) worker assures the placement is made within three working days from the date of the placement referral to Level D+ and Level C group homes and within two days from the date of placement referral to a Level E group home; and
(6) supervisor approves the placement on KIDS within five working days of the decision for CBRC placement.
2. Authorization of a placement request. Children and Family Services Division Placement Section:
(1) makes the referral for placement of and authorizes the placement of a child in Oklahoma Department of Human Services custody in a more restrictive CBRC placement.
(A) Exceptions to referral and authorization by the Placement Section are:
(i) residential diagnostic and evaluation services (D & E), 20-day time limited assessment services;
(ii) residential intensive treatment services (ITS), 72-hour short-term crisis stabilization services;
(iii) non-funded Level B placements with faith-based providers, such as Oklahoma Baptist Homes for Children, United Methodist Children's Home, and Sand Springs Home; and
(iv) funded and non-funded residential maternity services that serve pregnant youth.
(B) Authorization and referral to (i) through (iv) of subparagraph (A) are made by the respective contract liaison; and
(2) maintains the waiting list of children for placement into CBRC placements when the need for placement of children exceeds the availability of sufficient CBRC placements.
3. Voluntary care. The CW county of jurisdiction worker and supervisor determine whether the youth in CBRC placement is eligible for voluntary care after age 18, and if the eligible youth requests voluntary care, the CW county of jurisdiction worker completes requirements per OAC 340:75-6-110.
4. Case assignment and responsibility. The CW county of jurisdiction worker:
(1) retains primary case assignment of the child's case record. The CW county of jurisdiction worker's supervisor makes a secondary case assignment to the county of placement, per OAC 340:75-1-26; and
(2) is responsible for the child's permanency plan, per OAC 340:75-6-31 and 340:75-6-85.