INSTRUCTIONS TO STAFF 340:75-8-14

Instructions to Staff Only Revised 6-1-07

1.   The county director and the Child Welfare (CW) supervisor, in the county where the therapeutic foster care (TFC) contractor's office is located, assign a CW worker as the liaison to the TFC contractor.

2.   The liaison to the TFC contract is responsible for:

(1) assisting the TFC contractor in maintaining effective working relationships with CW field staff and assists in problem resolution;

(2) providing consultation to the TFC contractor about Oklahoma Department of Human Services policy and TFC contract requirements;

(3) tracking the use of absent without leave (AWOL) and leave days and reviewing Form, Claim Form, and Form 04CB002E, Claim for Purchase of Residential Care, submitted monthly by the contractor for accuracy;

(4) providing the TFC contractor with the Dear Provider Letter upon admission;

(5) completing the monthly Liaison Report and submitting the report to the Children and Family Services Division (CFSD) TFC programs manager by the fifth working day of the month;

(6) reviewing the TFC contractor's informational memo notifying the CW supervisor of the name, address, and phone number of any therapeutic foster home certified by the TFC contractor in the contractor's county;

(7) entering the specific therapeutic foster homes certified by the TFC contractor in the KIDS Resource Directory;

(8) assisting in contract monitoring by participating as a member of the assessment team in the annual on-site contract assessment and in the ongoing assessment of the TFC contract;

(9) performing the quarterly on-site monitoring of the TFC contract; and

(10) knowing the TFC contract requirements and reporting contract violations to the CFSD TFC programs manager.